So, you have finally hired someone. Now what? It is essential to give new hires a positive start. Therefore, organizations need to build an effective onboarding strategy so that the new employee stays excited to merge with the organization’s culture.
A good onboarding process helps with-
- Retaining employees
- Reducing turnover
- Maximizing productivity
1. Preboarding:
As the name suggests, the preboarding process starts before the employee’s first day at work. It helps ignite excitement for the new job and keeps them engaged till their joining day.
You can send some merchandise with the company’s logo, such as a notepad, pen or water bottle. Along with them, you can send a personalized letter stating that you are eager to receive them. Also, encourage them to ask questions if they have queries. Finally, send onboarding schedules so that they come with clarity on the first day.
2. Cut short administrative tasks:
Filling up numerous forms and submitting piles of documents may leave the employee exhausted on the very first day. Therefore, complete the paperwork like NDA agreements, tax forms, and identity proofs through the company’s e-mail address if possible. Also, improve interdepartmental processes so employees do not have to submit the same docs to different departments.
3. Welcome kit:
Welcome kits are not mandatory. However, they help win employees’ hearts on the first day. It symbolizes that you appreciate your new hires and are eager to welcome them into your system. The welcome kit may contain diaries, mouse pads, or desk accessories your employees might require. You can also treat them with a box of sweets or cookies. The kit should be an embodiment of the company’s culture.
4. Introduce them to the team and leaders:
The company’s employees are its true reflection. If they exude excitement and positivity, the new joiner will definitely catch the energy. Therefore, ensure that the employee meets other teammates apart from hiring managers and HR professionals. This way, they will feel more comfortable with the company’s environment.
5. Create excitement on their first day:
A new employee does not expect to spend 8 hours filling out paperwork or staring at presentation slides on the first day. Instead, allow them time to set up their desks, passwords and laptop or computer system. Arranging lunch with teammates also works as an ice-breaker. Be open to receiving feedback on what they liked and did not like about their first day. Insights derived from the feedback help improvise.
6. Introduce them to a role model:
Many companies these days introduce new hires with buddies who act as role models for them. These buddies are employees with a positive mindset and friendly vibes. They help the employee gel well with the organization’s culture, allowing them to ask questions they otherwise might avoid asking their managers or superiors.
7. Keep an eye:
While the first day at work is essential, it is not the only thing the employee remembers. So, one should keep an eye on the new employee’s progress after they join. It is equally crucial to communicate with them openly about their recent experiences. These check-ins help find loopholes and improve them.
